As an event planner, your time is precious. Wouldn't it be nice if you didn't have to remember when to send an email, knew where you're spending most of your time, and knew exactly where to find the document you need?
Stop wasting time sending unnecessary emails and try these must-have productivity tools for event planners. Many of these tools offer a trial or free version. Isn't your time worth it?
Boomerang
Take control of your email. You can “boomerang” messages so that they disappear and reappear at a later, more relevant time, helping you get closer to inbox zero. You can also schedule emails and set reminders for emails to return if no one responds.
RescueTime
With RescueTime you can measure how you spend your time on the computer. It gives you a productivity report card, helping you identify habits so you can make changes to improve your productivity, e.g. spending less time in email.
Slack
Send less emails. Slack consolidates all your team’s communication into channels, groups, and private messages. Many of the tools on this page integrate with Slack, so you have less apps to check. Bonus: one email can be linked to multiple organizations
Dropbox
Access and share files on-the-go with this popular file-sharing service. Dropbox is great for sharing large files like video. On the web app you can download previous versions of a file, in case something goes wrong.
Trello
Like sticky notes? You’ll love Trello, a website that lets you visually organize projects on a whiteboard. You can drag and drop different cards to manage your task flow.
Basecamp
Basecamp is another project management tool where you can share files, have discussions, and collaborate on different tasks. Bonus: when you add a new message, you can choose which team members you want to notify.
Smartsheet
Imagine your Excel spreadsheet on steroids. You can also link Gantt charts, invite unlimited collaborators, and set rules (e.g. deadlines appears in red). Smartsheet is great for managing project deadlines and budgets.
Message Blocks
Wouldn’t it be nice to have one place to manage all your event tasks (e.g. agenda, invitations, registration)? With Message Blocks, your information is synced throughout the platform, so you don’t have to copy and paste your information over and over again.
Did we miss your favorite productivity tool? Share it with us in the comments!